Employer Sponsorship Conference Email Sample

Congratulations on your decision to join us on November 2 – 4, 2018 in El Segundo, CA at the Hilton Garden Inn for our Women’s Leadership Conference. Please leverage this sample letter to share with your employer to solicit support for your attendance. We would suggest you review your company’s learning and development vision, as well as your company’s mission statement to help with your customization of this email.

We look forward to your participation.


To: [Name], Vice President of Human Resources (or appropriate title, i.e. Supervisor)

From: [your name and title]

Subject: Women’s Leadership Conference November 2 – 4, 2018 in El Segundo, CA

Date: [Email Date]



I would like your support in having [company name] sponsor me as a participant in this conference tailored to high potential and executive women of color. The Bella Network Women’s Leadership Conference, held November 2 – 4, 2018 at the Hilton Garden Inn in El Segundo, California, and attracting more than 100 women representing local and national companies from across the West Coast. Attendees include mid- to senior-level managers, directors, vice presidents, executives, professionals and entrepreneurs from various industries.

Similar to the California Women’s Conference, they have solicited success-minded professional speakers, panelist, executive coaches, business consultants and facilitators including HR officers, diversity officers, and “C-level” decision makers to lead sessions on developing and refining the skills that are essential to effective leadership for Women of Color.

The Bella Network, LLC is known locally in Southern California for offering events and workshops in support of career and professional development tailored to the challenges of minority professionals. Over the past two years, this conference has catalyzed support of West Coast minority women’s career development and this year will make the third year.

Similar to our company, The Bella Network understands that effective leadership is key to motivating and retaining a highly diverse and talented workforce but that the challenges of women of color are in some way unique and aren’t addressed in larger professional development venues. This conference will provide opportunities for building and stretching my leadership skills while encouraging networking in support of creating mentoring, sponsoring and on-going coaching connections.

Session topics will cover leadership competencies within the following four categories:

·     Build Credibility and Emotional Intelligence

·     Leverage of Human Capital

·     Leverage of Best Practices and Lessons Learned to Drive Process Improvement

·     Drive for the Execution of Strategies and Results

I’m convinced the insights and skill sets being offered will enhance my performance and professional development. As a [title] who is deeply dedicated to our corporate [ or company] mission, I look at this conference as more than a personal opportunity; it’s a chance for our organization to further its goals and obligations towards an effective, diverse workforce. I will follow up with you by [date] to discuss the many benefits [company name] can realize through my participation.

I appreciate your consideration of funding my participation in this year’s conference.

 Theme: Unleashing Fear – Overcoming the imposter syndrome 

Registration Cost: $495

Hotel Cost: approximately $300 plus tax and fees (optional)

Total = $795




Your Name